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Document Storage System Description |
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Document Storage System (DSS), which was created to easily store and manage virtually any type of document into a searchable database. These documents can be acquired directly from a scanner, files, or created from almost any application on your Windows based system.
DSS could be used to store a wide variety of documents including billing and invoices for home and office, x-rays for medical, blueprints for manufacturing, or any other type of Windows document for any organization. Along with the images or documents, you may either enter information about the document or OCR the pages to extract keywords, so every document can be easily searched and found in the future. These documents are stored in a compressed format in either in the provided MS Access database or in an enterprise database of your choice using the Enterprise version of the software. You may even add your own custom fields that can be searched as well or hide fields you don't need.
When you scan a paper document in DSS, the document is converted into tiff, jpeg, or png image formats automatically to conserve space in the database. All other types of documents like MS Word documents, MS Excel spreadsheets, Adobe PDF files, or any other types of files are compressed before being stored. DSS was developed to be fully scalable from the home office to a large multi-user organization. You can easily upgrade the database you are using from one like MS Access to MS SQL Server, Oracle, MySQL, Interbase, IBM DB2, or Sybase without requiring much effort. DSS can also make a copy of your database into a format, which can be run from a CD-ROM on a different machine without DSS being installed. With DSS compression technology, literally thousands of documents can be stored using up to 90% less space than regular files. DSS also segments the information about the document separate from the actual document or image records so database performance is never compromised even when there are a high number of document records. DSS also has a repository mode for the high-speed scanning of unrelated documents where they can be categorized at a later time. The repository also allows you to divide incoming document based on job function or workflow.
The annotations feature allows you to mark-up or add graphical features layered above the image. DSS now has an optional OCR plug-in to extract keywords from each page in the system, to assist classifying the documents automatically. DSS has a simple interface, but does include a help file to help get you started. DSS is ready to grow with your company. |
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