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Add Contacts Description |
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Add Contacts automatically adds e-mail addresses to the contact folder when you reply to a message and/or send a new message.
This will help you to avoid losing addresses of people you correspond with. Moreover, the collected addresses can be used for mail filtering.
For example, you can use the Rule Wizard to have messages from certain senders (whose addresses are there in the address book) placed in a separate folder to ensure that their message will be dealt with greater priority and no important messages will be lost with deleted spam. Some spam filters also check the contact folder to rule out erratic responses to recognised senders.
When a contact is being created, the add-in attempts to detect the name corresponding to the e-mail address automatically. So, if you have received a message from the address John Smith , the new contact created by the program will be named John Smith.
However, if name detection fails, the add-in attempts to retrieve it from the message body itself. For example, if your message begins with the words Dear John,, the program will automatically extract the name from the greeting and create a contact named John. You can disable automatic name detection in the program settings.
You can also enable the option of category assigning to created contacts. If a category is assigned to a message while sending, the same category will be assigned to the created contact.
You can choose any folder as the contact destination, either in your personal mailbox or in public folders on Microsoft Exchange server. When adding a contact, Add Contacts checks the folder for possible duplicates. In the program settings, you can also instruct Add Contacts to search for contact duplicates throughout all contact folders in your personal mailbox besides the specific destination folder.
Please note that the similar automatic contact adding feature was available with Microsoft Outlook 2000 in the IMO mode (Internet Mail), but further Microsoft Outlook versions dont have it.
To check if this option is available with your version of Outlook, select the Options item in the Tools menu, switch to the tab Preferences and click the Email Options button. If you are using Microsoft Outlook 2000 you will see the option Automatically put people I reply to in at the bottom of the dialogue.
Program Features:
Works in automatic mode
Allows the process of messages sent previously
Can find the name of contacts in the message body
Can assign the category to the processed contacts
Checks the contacts before adding it to prevent duplicates.
Supports three interface languages: English, German and Russian |
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